Job Description contains designation, place of work, scope, working hours, responsibilities, reporting authority, salary range, etc. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. A job description may or may not have specific purpose. Job Specification. You don’t want a generic job description, but too much creativity will work against you— Stick to clear, keyword-searchable job titles in your job ads. Privacy Policy, Similar Articles Under - Job Analysis & Design, Planning and Implementing Successful Job Rotation, Importance of Job Rotation, Enrichment and Enlargement in Career Growth, How Smart Job Rotation Policies Can Enhance Organizational and Employee Effectiveness. Both these together give a complete understanding about job title, position, location, qualification, skills, duties, responsibilities, skills etc. Job description is a written statement of all the duties and responsibilities to be performed on a particular job and job specification is a written statement of the personal qualities an individual should possess to perform a particular job. Job Specification vs Job Description. Job Specification: Job Specification converts the job description to qualifications that are required for, in performing the job. Job analysis process should explore the changes f… Better job descriptions attract better candidates. job description and job specification. Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. They don’t tell the applicants of the location of the job, so applicants don’t know how far to travel and what travel costs might be acquired. Job Description is a descriptive statement that describes the role, responsibility, duties, and scope of a particular job. Management Study Guide is a complete tutorial for management students, where students can learn the basics as well as advanced concepts related to management and its related subjects. Let us now summarize the above differences as follows: The job description defines role, responsibilities and duties to be performed on a job position. It also includes general health, mental health, intelligence, aptitude, memory, … It clarifies what employees are supposed to do if selected for that particular job opening. Job Descriptions Job description -where the details regarding the job are given. It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. List the steps in human resource planning (HRP). 5. The job posting should also include a concise picture of the skills required for the position to attract qualified job candidates. addresses or telephone numbers which are vital for the application forms to be sent back to. A job description is like a list of expectations from the side of a company towards the candidate. It helps in selecting the most appropriate candidate for a particular job. For example, job description and job specification-the end products of a job analysis – form the basis for recruitment. The output from a job analysis is used to develop a job description and its job specifications. Job description and job specification are two integral parts of job analysis. Develop a job description and job specification. On the other hand, Job Specification contains educational qualifications, experience, skills, knowledge, age, abilities, work orientation factors, etc. It gives recruiting staff a clear view what kind of candidate is required by a particular department or division to perform a specific task or job. Going through the job description prescribed by the organization enables an employee to understand the kind of quality and efficiency that they are looking for. The data which is obtained from the Job Analysis acts as a base for forming the Job Description. The statement which explains the minimum eligibility requirements, for performing a particular job is known as Job Specification. Job title, duties, tasks and responsibilities involved in a job. A job specification outlines specific traits a person needs to do the job. Privacy, Difference Between Job Analysis and Job Evaluation, Difference Between Employee and Independent Contractor, Difference Between Job Enlargement and Job Enrichment, Difference Between Job Analysis and Job Description. Post to multiple job boards in a single submission. The analysis produces information on job requirements this information is then used for developing job descriptions and job specifications (i.e. Job Analysis is the procedure through which you determine the duties of the positions to be staffed and the characteristics of people who should be hired for them. Typically, that includes the qualifications, skills and personal traits you need to be successful. Job Description is the outcome of Job Analysis while Job specification is the result of Job Description. Ready to hire? Designing Job Descriptions and Job Specifications: At this stage, the job analyst prepares a draft of the job description and the specifications. Though preparing job description and job specification are not legal requirements yet play a vital role in getting the desired outcome. In other words, it is a statement of the minimum acceptable qualifications that an … https://jobdescriptionswiki.com/personal-assistant-job-description The form will also contain the salary details, benefits, as well as other necessary information that associates the job position to be filled in. You can copy, adjust, and use this job description template right off. Any job vacancy can not be filled until and unless HR manager has these two sets of data. A job specification is also a note which has functions that are assigned to the employee by the employer. They break Steve Krug’s brilliant rule of web communication: Don’t make me think! Job Analysis is a primary tool to collect job-related data. be the job description and the personal specification. Once the draft gets prepared, it is circulated to the managers, supervisors, and the employees. Whereas, job specification is a particular set of skills or attributes … Continue… However, most job descriptions will contain at least three parts: the job title, a job identification section and a job duties section. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. It also includes general health, mental health, intelligence, aptitude, memory, judgment, leadership skills, emotional ability, adaptability, flexibility, values and ethics, manners and creativity, etc. The process of writing a job description requires having a clear understanding of the job’s duties and responsibilities. Job Description and Job Specification Essay. Employee's qualification, skills and abilities. Both job description and job specification are essential parts of job analysis information. Job Specification deals with the primary responsibilities that should be performed by the candidate. They are extremely convenient to access and download; not only are they available any size, but in various formats as well. Nevertheless, various employees perform different tasks in this organization including baristas. Job analysis is broadly bifurcated into two components i.e. Job analysis is a critical part of recruiting a person for a particular role. These job description examples show how: Job specification summarizes the personal qualities, traits, skills, and background required for getting the job done. These data sets help in determining the necessity, worth and scope of a specific job. Your email address will not be published. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. The main purpose of job description is to collect job-related data in order to advertise for a particular job. All of this is free! A perfect job specification acts as advantages of person specification i.e, in finding out the best candidate suitable for the role. They help to clarify work functions and reporting relationships, helping employees understand their jobs. It expresses what a prospective employee must do when he will get the placement. A job description is an important tool for arranging work into positions in an organization. Add your company name and location to avoid looking spammy. 700+ job description templates. The role of business analysis work is: First, it can help organizations to aware the changes. Job description is all about collecting and recording basic job-related data that includes job title, job location, job summary, job duties, reporting information, working conditions, tools, machines and equipments to be used and hazards and risks involved in it. Job Specification. The job description and job specification is the first location to look when workers are not doing what we want them to. It also clarifies who will report to whom. It is done to determine what needs to be delivered in a particular job. It may be in a separate document or the same document as the job description. The reasons why errors could be happening during the process of job analysis are mainly because of obsolete description. Conversely, Job Specification is a statement showing what a person must possess for getting selected. Although we can easily see work as static and stable, but in fact, work constantly changed, people were often engaged in work who will change fine-tuning of work to adapt environmental conditions, or adapt habits of the individual to complete work. Job Description is considered as an immediate product of the Job Analysis process. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them.The job description is the brief statement that tells about the general information about the job. Job Description is a statement in which the duties and responsibilities of a specific job are determined. After sorting of the information, the changes that need to be made in the jobs is identified and is written on paper. The job description includes the job title, the full time salary, what kind of person is responsible for the job vacancy and what the jobs responsibilities are, for the specific job being applied for. CONCLUSION • While job description describes activities to be done , The job Specification list the Knowledge Skill and abilities (KSA) of individual to perform job Satisfactorily • Without proper job analysis by the human resources department, it is difficult for any organization to remain competitive and be able to attract and retain talent. Job descriptions are also used in various HR processes like recruitment, selection, orientation, performance assessment, succession Importance of Job Analysis. Allow professionals to create perfect the perfect job description template according to necessary specifications. 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