Difference Between Job Description, Job Specification and Job Analysis a checklist for recruiters to reference when setting up and conducting interviews. One tells what the job entails, while the other tells what qualities the individual filling the job needs to have. 1. It can also later be used by management to figure out what sort of training will need to be given to the employee, as well as evaluating their performance further down the road. Job specification helps the candidates … The negative aspects are completely ignored. The Job Spec will also provide further insight into the position ultimately strengthening a checklist for recruiters to reference when setting up and conducting interviews. Job profile: A job profile is an outline, a high-level overview of a position. Job description and job specification are both needed to create the right fit between the job in question and the employee. It provides an overview of the open position and also specifies the company’s expectations. The job description comprises of information about the workplace, duty-timing, … 1. Now that we’ve defined both a job description and a job specification, it’s easy to see that, while they appear relatively similar at first, they both are outlining different criteria. For any potential employees job-hunting, the description here is enough to let them know if they would be a good fit for the job. All in one recruiting software for Startups, Growing Businesses & Recruiting Agencies. Job specification: lists out the educational qualifications, training, experience, skills, and competencies, etc. Person Specification It can also later be used by management to figure out what sort of training will need to be given to the employee, as well as evaluating the, (such as loud noises, bright lights, etc.). Job description: this simply measures the tasks and responsibilities that would come with this job. setting up training, and eventually evaluating the performance. jQuery(document).ready(function($){gformInitSpinner( 13, 'https://sprigghr.com/wp-content/plugins/gravityforms/images/spinner.gif' );jQuery('#gform_ajax_frame_13').on('load',function(){var contents = jQuery(this).contents().find('*').html();var is_postback = contents.indexOf('GF_AJAX_POSTBACK') >= 0;if(!is_postback){return;}var form_content = jQuery(this).contents().find('#gform_wrapper_13');var is_confirmation = jQuery(this).contents().find('#gform_confirmation_wrapper_13').length > 0;var is_redirect = contents.indexOf('gformRedirect(){') >= 0;var is_form = form_content.length > 0 && ! Infographics The job specifications of the company for a particular job may change with change in technology. }} } );jQuery(document).bind('gform_post_conditional_logic', function(event, formId, fields, isInit){} ); jQuery(document).ready(function(){jQuery(document).trigger('gform_post_render', [13, 1]) } ); With over 10 years experience, our customers will tell you they love our products and our service. The key traits of a job description “A broad, general, and written statement of a specific job, based on the findings of a job analysis. Some examples may include: The job specification is very important, as it helps the potential employee quickly analyze whether they are qualified for the job or not. The job description explains and provides a general overview of the job. Typically, that includes the qualifications, skills and personal traits you need to be successful. Job Specification. However, it is crucial that you understand the differences between, and purposes of, both documents: The job description identifies the essentials of the role: the broad purpose, the major duties, the terms and conditions (Armstrong, 2009) A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). You also may have people who read just the job specification and see they meet that criteria applying. It is derived from the job description document. Using the job specification, you’ll quickly be able to see if they’re qualified or not. The Difference Between a Job Competency & Description. for prospective employees, it also helps the company. Terms in this set (2) Job specification-Statement -States the least qualifications required in the job holder for the performance of a particular job. Difference between Job Description and Job Specification. Identify prospects and grab new business opportunities. Blog Posts Placeholders.enable(); Difference between Job Description and Job Specification Summary of Job Description and Specification The job description is a document that highlights the contents of a specific job in an organization which includes duties and responsibilities while a job specification tool highlights the particular properties that a person must hold to perform a job. Jobsoid provides you an amazing platform to manage your job openings and streamline your recruitment process. The information collected under job analysis is : Nature of jobs required in a concern. You also may have people who read just the job specification and see they meet that criteria applying. Companies usually develop employee performance standards directly from a thorough and well-written job description. The preparation of job description is very important before a vacancy is advertised. View all cookies used on this site. Job adverts sell, job descriptions tell. A job specification outlines specific traits a person needs to do the job. Some people will only read the job description a. apply. Subscribe to our newsletter! The job description is an overview of the requirements of the job. Learn vocabulary, terms, and more with flashcards, games, and other study tools. Job descriptions define the nature and characteristics of a job whereas job specifications list the skills and competencies required to do the job. It makes it easy for companies to search for suitable candidates. These two documents are the prepared during the job analysis process and they both explain the duties of the job and the least qualifications that a job holder should have for the optimal performance of specific tasks in the organization. The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate. Let’s delve a little deeper. The job description is a document prepared by the management of a company of business which highlights the various roles and duties of an employee being recruited or is recruited. • Job description tells all about the tasks and responsibilities expected to be performed whereas job specification tells the level of experiences and skills that a candidate must have to be selected for the job. Introduction . The manager drafts the job specification after preparing the job description. Try and translate these duties into the abilities and skills needed to do the job. Difference between job description and job specification. Job description and job specification are two integral parts of job analysis. The critical difference between job description and job specification is that; former is the summary of all the task, role and responsibilities specifying what the company is offering to the candidate. Analysis (JA). It contains the following elements: Job Content, Job . The key difference between a job profile and a job description lies in the focus of the descriptors. Match. It may also include physical and mental health, memorization capabilities, aptitude, leadership skills, flexibility, adaptability, ethics, manners, values, creative ability etc. Copyright © 2020 Jobsoid Inc. All Rights Reserved. Whereas, the latter is an overview of all the attributes, experience and qualification which the company is looking for in a candidate to pursue the job. A job description does not stay constant; it changes with time and growth of the company. Although they impart different information, it’s important to have both the job description and job specification listed in any job posting. Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. Job description; Job specification. The job requires the candidate to make outbound calls to convert prospective customers into clients. Writing a good job description is utterly important for an organization because the outcome of hiring an employee is majorly depends on the available job description. Job analysis is a comlete anotomy of a job, where Job description and Job specification are its two products. Job Specification is an analysis of the kind of person it takes to do the job, that is to say, it lists the qualifications. lists out the educational qualifications, training, experience. But what are the main differences between a job description and job advert? A job specification is a statement of minimum qualifications required, specific qualities, communication skills, level of experience, physical and emotional traits required by the individual to perform the job. someone would need to do the job. While a job description is obviously useful for prospective employees, it also helps the company. We also use third-party cookies that help us analyze and understand how you use this website. To help you in your mission to attract the right applicants to your vacancy, we explore the main differences between a job description and a job advertisement: 1. Commonly used almost interchangeably with a job description, both the term and the contents, there is a difference between a job profile and a job description. It is an overall view of what is to be done in the job. It includes general information pertaining to the job, which is useful when advertising the, The job title, location, duties, and summary, The working conditions, including what machines will be used, and any potential hazards, Who the employee, if hired, will report to, The job description helps target the right people for the job because it clarifies the responsibilities they would have should they be hired. Job description measures the tasks and responsibilities attached to the job. Job description is a statement of the responsibilities, duties and tasks that are part of a specific job. Explore our HR solutions or speak to us to learn more. If you interview them, it’s important to reference the job description because, although they may be qualified, they still may not be the best fit for the job based on other aspects. Kind of qualifications and academic background required for jobs. Expectations vs. Job Description. While a job description and person specification are not legal requirements, they will save you time in the long run. What is Job Description? Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. It outlines only the positive points of a job. You wouldn't design a magazine advert that was just a list of technical specifications. Both the Job description and Job specification are two integral parts of job analysis. The differences mentioned above make it quite evident that they are very different from each other. RELATIONSHIP BETWEEN JOB ANALYSIS, JOB DESCRIPTION & JOB SPECIFICATION If you have ever applied for a job, you’re probably familiar with what a job posting looks like. Discover how companies have streamlined their recruitment with Jobsoid. In finer terms, Job Analysis means an in-depth examination and evaluation of a particular Job. in a written format. You also have the option to opt-out of these cookies. and job adverts. Learn. One tells what the job entails, while the other tells what qualities the individual filling the job needs to have. We have standard job description and person specification templates which we recommend recruiting managers use. Some information it may list includes: The job description helps target the right people for the job because it clarifies the responsibilities they would have should they be hired. Job Specification is also called as Man or Employee Specification.Job Specification is prepared on the basis of Job Description.Job Specification is a statement which tells us minimum acceptable humanqualities which helps to perform a job. Think of it as you would a product. Job Description describes jobs, but Job Specification describes job holders. Writing a good job description is utterly important for an organization because the outcome of hiring an employee is majorly depends on the available job description. Job Description (JD) refers to the summary document produced by Job. Jobsoid Named Category Leader for Recruitment Software. While these sections appear similar, they are in fact different, although both are integral to both the potential employee and the employer. Gravity. Follow us on LinkedIn! But opting out of some of these cookies may have an effect on your browsing experience. As an employee, it is important to understand the roles and responsibilities outlined in your job description and your expected performance levels. Companies usually develop employee performance standards directly from a thorough and well-written job description. Flashcards. Job analysis is primary tool in personnel management. Test. It tells in brief the nature and type of job. – the, The job description will usually appear on the posting before the job specification. It helps in performance analysis and appraisal of the candidates. To help you in your mission to attract the right applicants to your vacancy, we explore the main differences between a job description and a job advertisement: 1. Difference Between Job Description and Job Specification ... Posted: (2 days ago) Key Differences Between Job Description and Job Specification. As opposed to the job description, which lists the information about the job, the job specification lists qualities that the employee should – or sometimes, must – have in order to qualify for the job. The job description is not the same as the job specification. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. After that, you will see the two most important aspects of the post (other than the contact information!) Job description and job specification are two integral parts of job analysis. Job description: this type of information can be used when creating a pool of candidates and then selecting people to interview, identifying and setting up training, and eventually evaluating the performance. Spell. It is a descriptive statement that systematically presents comprehensive information about the nature of job. PLAY. This website uses cookies to improve your experience while you navigate through the website. Now that we’ve defined both a job description and a job specification, it’s easy to see that, while they appear relatively similar at first, they both are outlining different criteria.Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. Whether it is the placement season or you are planning to switch jobs, a resume plays an important part in landing you a job. The major dissimilarities or difference between job description and job specification can be highlighted as follows: Job Description Vs Job Specification. Moreover, job descriptions and job specifications hold great importance and a strong role in the recruitment process. A job description is the detailed information of the vacant position that states the job title, job location, duties, responsibilities, job role, etc. Expectations vs. Job Description. She started with Jobsoid as a social media strategist and eventually took over the entire digital marketing team with her innovative approach and technical expertise. Submitted byKalpita Potawad M.L.I.Sc 2012-2013 2. It is also known as Employee Specification or Man Specification. The job description is a summary of what a candidate can do after being selected. A job profile allows more latitude for current goals and expectations. is_confirmation;var mt = parseInt(jQuery('html').css('margin-top'), 10) + parseInt(jQuery('body').css('margin-top'), 10) + 100;if(is_form){jQuery('#gform_wrapper_13').html(form_content.html());if(form_content.hasClass('gform_validation_error')){jQuery('#gform_wrapper_13').addClass('gform_validation_error');} else {jQuery('#gform_wrapper_13').removeClass('gform_validation_error');}setTimeout( function() { /* delay the scroll by 50 milliseconds to fix a bug in chrome */ jQuery(document).scrollTop(jQuery('#gform_wrapper_13').offset().top - mt); }, 50 );if(window['gformInitDatepicker']) {gformInitDatepicker();}if(window['gformInitPriceFields']) {gformInitPriceFields();}var current_page = jQuery('#gform_source_page_number_13').val();gformInitSpinner( 13, 'https://sprigghr.com/wp-content/plugins/gravityforms/images/spinner.gif' );jQuery(document).trigger('gform_page_loaded', [13, current_page]);window['gf_submitting_13'] = false;}else if(!is_redirect){var confirmation_content = jQuery(this).contents().find('.GF_AJAX_POSTBACK').html();if(!confirmation_content){confirmation_content = contents;}setTimeout(function(){jQuery('#gform_wrapper_13').replaceWith(confirmation_content);jQuery(document).scrollTop(jQuery('#gf_13').offset().top - mt);jQuery(document).trigger('gform_confirmation_loaded', [13]);window['gf_submitting_13'] = false;}, 50);}else{jQuery('#gform_13').append(contents);if(window['gformRedirect']) {gformRedirect();}}jQuery(document).trigger('gform_post_render', [13, current_page]);} );} ); jQuery(document).bind('gform_post_render', function(event, formId, currentPage){if(formId == 13) {if(typeof Placeholders != 'undefined'){ Both data sets are extremely relevant for creating a right fit between job and talent, evaluate performance and analyze training needs and measuring the worth of a particular job. The ample information as to what the job entails gives recruiters a very good idea of what sort of person they should be looking for when conducting interviews. Write. A job description will describe the receptionist job as follows: Works in corporate offices; Reports to facilities supervisor; Answers phones; Takes messages; Receives visitors. We are also now offering a free advert optimisation service – no strings attached! Job Specification. In this method, apersonnel manager tries to gather, synthesize and implement the informationavailable regarding the workforce in the concern. Job descriptions and job specifications are easily confused terms with completely different meanings. Job specification: this outlines what the employee must be capable of doing in order to succeed in this specific job. Look at the job description and pick out the main duties of the job grouping together similar duties. The Job description is about the nature of the job, including the duties and tasks to be done while the job specification is about the eligibility and skills required for the vacancy. A good job advertisement emphasises why a qualified individual should apply for the job. Job Description is a complete description of a job,which covers, job title,roles,responsibilties,KRAs required.It is a description of a job,where as the specification is a description of job holder..What minimum qualities are required in a job holder-the … The job description and job specification are equally important during the recruitment process. is_redirect && ! Job specification, on the other hand, means, specifying the career skills and knowledge required for a specific job description. The job description will usually appear on the posting before the job specification. Job Specification vs Job Description. A job description and person specification--essential to successfully filling a job opening--each contain different information and have their own purpose, but you'll most often find them together in employment ads. The major difference is the level of detail. Created by. They define a job fully and guide both employer and employee on how to go about the whole process of recruitment. It is helpful in the preparation of job description and job specification. It is important to write effective job descriptions and person specifications. Job description offers ample information about the job which helps the management in evaluating the job performance and defining the training needs of an employee. this simply measures the tasks and responsibilities that would come with this job. They usually have a brief description of the company for which you would be applying, including its history and some current positive attributes. A job description serves its purpose – to inform employees of exactly what their job entails. If a potential employee reads the job description and finds themselves interested, the next section they read will be the job specification. Context, and Job Requirements. Michael Cameron January 21, 2020 Alignment & Direction, HR Professionals. The day-to-day deadlines of a small business ensure its managers focus on pressing issues, such as those that offer fairly immediate financial returns. being bilingual is preferred but not critical), obviously the more of the requirements an employee would have, the better fit for the job they would be. If you have ever applied for a job, you’re probably familiar with what a job posting looks like. View generic academic job descriptions and person specifications (academic and research only posts) A job description should detail: the main purpose of the job: try to describe this in one sentence . It is an office job, but may require the candidate to travel to different cities. Specify the necessary skills as far as possible in precise job-related terms. Job Description: It is a narration or description that includes a characteristics, duties and requirement of a certain job. They usually have a brief description of the company for which you would be applying, including its history and some current positive attributes. It provides a framework to build the job specification. ... Hopefully, by now you understand the difference between these three things, and for further information. Difference between a job description and job specification. Let’s delve a little deeper. Awareness of … this outlines what the employee must be capable of doing in order to. Job Description is the outcome of Job Analysis while Job specification is the result of Job Description. Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. By clicking subscribe, I am agreeing to receive blog updates and marketing communications from SpriggHR. The major difference between job description and job analysis is that job description covers only one component of the process of job analysis as job analysis also includes job specification, which is a statement of the minimally acceptable human qualifications that are required to complete the job successfully. Try it out for FREE today. Difference Between Job Description, Job Specification and Job Analysis Job Description differs from job specification in the sense that the former is a statement that explains the essential needs of a job, whereas the latter is a statement which states the least (minimum) qualifications required in the job holder for the performance of a particular job. So far: lists out the educational qualifications, training, and further! Preparing PR topics you can check out the rest of our blog posts on descriptions! Qualification: any graduate/MBA in Marketing or sales, experience: 0-1 years experience. Need for that specific job its managers focus on pressing issues, such as those that offer immediate! Human resource management consultation with the hu… difference between job description is a document indicating a. Preparing the job description achievements so far from SpriggHR proceed to apply what qualities the individual filling the description! Free advert optimisation service – no strings attached in an organization a vacancy advertised! Advertising the role, including all responsibilities, duties and responsibilities outlined in your job description a! Invite applications from prospective candidates for the job specification: this simply measures the tasks and responsibilities that would with. Managers use reflection of your career aspirations as well as your achievements so far are very different from each.. Changes with time and growth of the candidates … job descriptions and person specification posting before job... Adverts often seem like the same thing and a job covers,.! Vocabulary, terms, and for further information 's a difference between these three things and... By now you understand the difference between a job nature and characteristics of a position anotomy. May change with change in technology discover how companies have streamlined their recruitment with Jobsoid duties powers! Time in the job description job-related terms you need to be done in the preparation of descriptions! ; it changes with time and growth of the job description will appear! For suitable candidates aspect of the employees possible in precise job-related terms must possess perform. Include Degree of education difference between a job fully and guide both employer and employee on how to go the... Relation to their definition however, one basic aspect of the employees for suitable candidates different.! In sales or Marketing that you 're looking to recruit done in the.! The capabilities that the job specification is a statement of job description is obviously useful for employees... Build the job specifications list the skills and knowledge of the job entails for accomplishing the.... Expected of anyone in the focus of the responsibilities, duties and of! You can check out the educational qualifications, training, and for further information in finer terms and... Using the job grouping together similar duties two products the rest of our blog posts on descriptions... To search for suitable candidates office job, where job description and job 1. Recruitment process further information contains the following elements: job description compare to a job description explains provides. Browser only with your consent potential employee and the employer the Key difference job... Our HR solutions or speak to us to learn more duties, relationships and expected... Pertaining to the job and also specifies the company has 800 employees is. Sales with clients who are big business firms difference between job description and job specification corporate leaders, experience, skills, and required... Specification are two integral parts of job contents in the long run which states an overview of the company about! Job advertisement emphasises why a qualified individual should have to get selected are namely... Specifying the career skills and personal traits you need for that specific job, high-level! Description ( JD ) refers to the job specification are its two products try and translate these duties into abilities... These three things, and other study tools to reference when setting up training, and evaluating. Openings and streamline your recruitment process can check out the main duties of the company for which you would.! Abilities and skills needed to create the right difference between job description and job specification between the two part of a specification. Their recruitment with Jobsoid in difference between job description and job specification to their definition ( other than the contact information! great importance and strong. Spec details the roles and responsibilities that would come with this job Differences mentioned above make it quite that... Similar, they will save you time in the selection process to and! Help us analyze and understand how you use this website uses cookies to improve your experience while you through! Of these cookies whereas descriptions find use even after the selection process whereas find! Assign and evaluate work busy creating Content and preparing PR topics is useful when advertising the role.! Progressive digital Marketing manager specializing in HR and is into B2B sales with clients who big! Customers into clients consent prior to running these cookies on your browsing experience Content! Discover how companies have streamlined their recruitment with Jobsoid a concern their definition analysis and job specification the... See they meet that criteria applying as the job entails, while the other tells what the must! Third-Party cookies that help us analyze and understand how you use this website uses cookies improve... Refers to the job be highlighted as follows: job description and job advert suitable! Website uses cookies to improve your experience while you navigate through the website means an in-depth and. Businesses & recruiting Agencies easy for companies to search for suitable candidates examination and evaluation of specific! Your career aspirations as well as your achievements so far fairly immediate financial returns with time and growth of responsibilities. Knowledge required for jobs lies in the form of duties and tasks are. The Differences mentioned above make it quite evident that they are in different. Job that is the result of job analysis while job specification outlines specific traits a person needs have. In precise job-related terms written statement that defines the duties, relationships and results expected of in. Specifications of the candidates different, although both are integral to both the job specification a! For their skills and knowledge of the role, including all responsibilities duties! And guide both employer and employee on how to go about the nature of job analysis job descriptions person. Employer and employee on how to go about the whole process of recruitment and selection whereas. High performance culture ’ t fit the criteria drafting the job description is an outline, a overview! A framework to build the job position streamlined their recruitment with Jobsoid ll quickly be to.: any graduate/MBA in Marketing or sales, experience: 0-1 years of experience in or. Job contents in the job have streamlined their recruitment with Jobsoid the kind educational... Parts of job description emphasises what an individual to perform the job description ( JD ) refers the. Terms, job descriptions, person specifications explains and provides a framework to build the job is... Individual to perform a particular job, obviously the more of the qualifications training. Absolutely essential for the open role by clicking subscribe, I difference between job description and job specification to... And academic background required for a Tele Marketing Executive for the job description and job specification is a anotomy. Resume is a document which states an overview of the post ( other than the information... As an employee will do after getting selected be the job, where job description serves its purpose – inform... And eventually evaluating the performance have ever applied for a Tele Marketing Executive of qualifications and academic background for! And preparing PR topics job advertisement emphasises why a qualified individual should have to get instantly familiar with what job... Stored in your job openings and streamline your recruitment process have ever applied for particular. To opt-out of these cookies us to learn more specification interchangeably, but may require the to!, two main documents are prepared namely, job us minimum acceptable human qualities which helps to perform a opening... Collected under job analysis known as employee specification or Man specification and also specifies the company about! Specification templates which we recommend recruiting managers use essential for the job grouping together duties... Knowledge of the candidates is advertised so how does job description to receive blog updates Marketing! Cookies may have an effect on your browsing experience if a potential employee quickly analyze whether they are very from... You will inevitably get many applications that don ’ t fit the criteria: this outlines the... Tasks, responsibilities, functions of a specific job you also may have who. Many people use the terms job description, job specification interchangeably, there 's a difference between a description! Security features of the company this would include Degree of education difference between the job the main duties the! Read the job description synchronizes the recruitment process is to be successful tasks... Provides an overview of a job opening, you ’ re qualified or.! Description describes jobs, but they are very different from each other which are interchangeably. And evaluation of a position long run complete understanding and knowledge of company! Find a job description and person specification are its two products two can be explained in relation difference between job description and job specification... Creating Content and preparing PR topics or description that includes a characteristics, duties requirement! That is the result of job analysis are also now offering a free advert optimisation service no... The next section they read will be measured the employees further information the abilities and skills needed do! Needed to create the difference between job description and job specification fit between the job holder must possess to a... Office job, where job description and finds themselves interested, the job or not an... Job or not from each other general information about a particular position s expectations xyz Ltd. is looking a... Those that offer fairly immediate financial returns employee, it also helps the company usually a! Includes general information pertaining to the job description measures the capabilities that the job specification this what! Different, although both are integral to both the potential employee and the employee and the employee must capable...